The last decade or so has seen a increase
in businesses opting to forgo traditional office spaces and allowing (even
preferring) their employees to work remotely. From small startups to more
notable, large corporations, the shift is evident and many more individuals are
looking for this kind of flexibility when it comes to their work life. With the
rise of the internet in the late 90s and early 2000s to the current prevalence
of Wi-Fi accessibility, working from home or on the road has never been easier
and the fairly recent surge in online data storage and cloud hosting has only
made that much more of a viable option. This article will discuss how online
document storage platforms have made it easy to work remotely and what that
might mean for industries going forward.
Accessibility
Aids Inclusivity
Online data storage services offer
something to individuals in the work force that had not always been offered
prior to its inception—inclusivity. For the first time in recent history,
stay-at-home mothers, the physically impaired, or those with a disability or
disorder that made commuting to an office difficult, if not completely
impossible, were now part of the conversation when it came to a substantial
method of working.
Rather than having to physically
be somewhere in order to provide managers with work or to collaborate with co-workers on certain projects,
documents can now be uploaded safely to an online platform, such as a secure
virtual data room, and easily shared with necessary participants. This opens
the door to more opportunities for freelance or contract positions that save
money for companies while also allowing remote individuals to make an income
without the added pressure of being unable to travel a certain distance for
work.
Organization
and Time-Management
Physical document storage is messy
and time-consuming to sift through during arduous deals or projects, which is
why online data storage has become the main method companies use for M&A
and other transactions that involve the storage and sharing of a large amount
of documents. Virtual data room providers have
designed their software to offer the utmost organization so that reviewing
documents for months at a time is easy for all parties involved. This is done
through folder structures and drag-and-drop features so that even new and
unfamiliar clients won’t have difficulty navigating the data room. While VDRs aren’t free, they do provide a
more specialized service than their generic alternatives and make working
remotely easy, convenient, and professional.
Accountability
Among Your Colleagues
When working remotely, outside of
the sight of managers and peers, it can be difficult to prove your
accountability, which is where online data storage comes into play. With a virtual data room review, you are able to
upload all relevant documents to your project, even when on the road, and allow
for your colleagues to ask pertinent questions with the Q&A functionality.
A VDR also tracks all activity in the room and reports which documents are
being viewed the most, allowing you to stay on top of what you need to provide
in order to push a deal or transaction forward.
Outside of online communication,
such as email or video calling, efficient document storage platforms allow the
work to speak for itself and show to invited users what is being updated and
how often. Rather than a weekly checkpoint meeting to discuss progress on a
project, your data room is full of all the sufficient information to illustrate
your accountability.
Increased
Cyber Security In An Unsafe Online World
It goes without saying that the
online world is not safe without the proper precautions put into place when
sharing and storing confidential data. Specialized online document storing
services, such as virtual data rooms, go the extra mile when securing the
information you upload to them. They have 256-bit encryption for data at rest and
in transit so that when you are sharing documents to be collaborated on you can
be sure they are safe, no matter where in the world you are. Having confidence
in this type of security is key in the success and growth of remote working
opportunities because it makes cyber attacks less likely when you aren’t able
to work in a traditional office space and potential employers less hesitant in
hiring freelancers or physically impaired employees.
Great posts.
regards.
Richard from Capital One
https://capitalonesecuredcard.blogspot.com