How Online Data Storage Has Made It Easy To Work Remotely


The last decade or so has seen a increase in businesses opting to forgo traditional office spaces and allowing (even preferring) their employees to work remotely. From small startups to more notable, large corporations, the shift is evident and many more individuals are looking for this kind of flexibility when it comes to their work life. With the rise of the internet in the late 90s and early 2000s to the current prevalence of Wi-Fi accessibility, working from home or on the road has never been easier and the fairly recent surge in online data storage and cloud hosting has only made that much more of a viable option. This article will discuss how online document storage platforms have made it easy to work remotely and what that might mean for industries going forward.

Accessibility Aids Inclusivity

           Online data storage services offer something to individuals in the work force that had not always been offered prior to its inception—inclusivity. For the first time in recent history, stay-at-home mothers, the physically impaired, or those with a disability or disorder that made commuting to an office difficult, if not completely impossible, were now part of the conversation when it came to a substantial method of working.

Rather than having to physically be somewhere in order to provide managers with work or to collaborate with co-workers on certain projects, documents can now be uploaded safely to an online platform, such as a secure virtual data room, and easily shared with necessary participants. This opens the door to more opportunities for freelance or contract positions that save money for companies while also allowing remote individuals to make an income without the added pressure of being unable to travel a certain distance for work.

Organization and Time-Management

           Physical document storage is messy and time-consuming to sift through during arduous deals or projects, which is why online data storage has become the main method companies use for M&A and other transactions that involve the storage and sharing of a large amount of documents. Virtual data room providers have designed their software to offer the utmost organization so that reviewing documents for months at a time is easy for all parties involved. This is done through folder structures and drag-and-drop features so that even new and unfamiliar clients won’t have difficulty navigating the data room. While VDRs aren’t free, they do provide a more specialized service than their generic alternatives and make working remotely easy, convenient, and professional.

Accountability Among Your Colleagues

When working remotely, outside of the sight of managers and peers, it can be difficult to prove your accountability, which is where online data storage comes into play. With a virtual data room review, you are able to upload all relevant documents to your project, even when on the road, and allow for your colleagues to ask pertinent questions with the Q&A functionality. A VDR also tracks all activity in the room and reports which documents are being viewed the most, allowing you to stay on top of what you need to provide in order to push a deal or transaction forward.

Outside of online communication, such as email or video calling, efficient document storage platforms allow the work to speak for itself and show to invited users what is being updated and how often. Rather than a weekly checkpoint meeting to discuss progress on a project, your data room is full of all the sufficient information to illustrate your accountability.

Increased Cyber Security In An Unsafe Online World

It goes without saying that the online world is not safe without the proper precautions put into place when sharing and storing confidential data. Specialized online document storing services, such as virtual data rooms, go the extra mile when securing the information you upload to them. They have 256-bit encryption for data at rest and in transit so that when you are sharing documents to be collaborated on you can be sure they are safe, no matter where in the world you are. Having confidence in this type of security is key in the success and growth of remote working opportunities because it makes cyber attacks less likely when you aren’t able to work in a traditional office space and potential employers less hesitant in hiring freelancers or physically impaired employees.

One Response so far.

  1. Great posts.

    Richard from Capital One

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